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Administrative Assistant

Administrative Assistant needed in Dubai, United Arab Emirates

Administrative Assistant



In addition interested applicants should have all the basic as well as necessary knowledge of computer operations.

Ideal applicants should have an outstanding reliability and multi tasking abilities.

Maintains employee- related database by ensuring that the details are up-to-date

Updates attendance register and ensures accuracy of the records

Prepares individual employee file during on boarding as well as keeps them updated by filing essential documents / records accordingly

Keeps and updates soft copies of all employee passports, employment cards, and emirates ID

Prepares induction pack for new staff and Ensures that all points in employee on-boarding checklist are covered.

Orders uniforms for new staff if required and Maintains the uniform supply/ inventory.

Make Orders for pantry supplies on a monthly basis also Keeps the inventory to ensure adequate availability of stocks.

Orders stationery supplies and maintains the inventory

Generates head count reports and submits them in a timely manner as required by global Accounting and global Human Resources

Renews post office box annually. Bears a post office representative card in order to collect parcels/ documents for the company

Reviews monthly laundry invoice and solve discrepancies, if any

Works closely with Human Resources colleague with regards to facility-wide records management

Creates posters for employee events as well as communications and announcements. Tidies up Human Resources group email.

Renders support to Human Resources colleague during recruitment of hourly and junior weekly staff

Books hotel accommodation for visitors and tickets for business travel. Assist Neovia Dubai employees on visa – related requirements as needed for business travel.

Functions as receptionists whenever required in Dubai

Finally candidates should be able to perform any related tasks as well as achieve relevant results when needed.

Above all candidates should have a working experience  in the same field or related

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